Wholesale and Retail Trade
Guidelines on Foreign Participation in the Distributive Trade Services Malaysia
Distributive trade include wholesaler, retail, and international trading.
Licensing Application for the Establishment of Distributive Trade in Malaysia
1. Name Of Company And Establishment
2. Address And Location Of Establishment (Established / Proposed)
3. Date Of Incorporation In Malaysia
4. Co. Registration No. / My CoID
5. Date Of Commencing Business
6. Type Of Distributive Trade
7. Type Of Establishment: a Headquarter / a Branch / others
8. Total Sales Floor Area Of Business Premise (Square Meters)
9. Name And Address Of Parent Company / Headquarters (If Applicable)
10. Share Capital
Authorized: No. Of Shares, Par Value (RM), Amount (RM)
Issued And Paid-Up: No. Of Shares, Par Value (RM), Amount (RM)
11. Equity Structure
Malaysian Bumiputera: Name Of Company / Individual, Nationality, %
Malaysian Non-Bumiputera: Name Of Company / Individual, Nationality, %
Foreign:
12. Value Of Fixed Assets (Acquired / Proposed)
Land: Value / Cost (RM), Location / Size / Type
Business Premise / Building: Value / Cost (RM), Location / Size / Type
Warehouse: Value / Cost (RM), Location / Size / Type
Equipment: Value / Cost (RM), Location / Size / Type
13. Existing Employment Structure / Proposed Employment Structure
Management / Executive: Malaysians Bumiputera, Malaysians Non-Bumiputera, Foreigners
Technical / Skilled Worker: Malaysians Bumiputera, Malaysians Non-Bumiputera, Foreigners
Supervisory: Malaysians Bumiputera, Malaysians Non-Bumiputera, Foreigners
Clerical: Malaysians Bumiputera, Malaysians Non-Bumiputera, Foreigners
General / Unskilled Worker: Malaysians Bumiputera, Malaysians Non-Bumiputera, Foreigners
14. Particulars Of Existing Expatriate Posts (If Relevant)
Name, Citizenship, Post / Designation, Duration Of Permit Granted
Immigration Procedures
There is no limit of expatriate post for Distributive Trade activities. Number of expatriate permitted per company is given based on the justification provided to the Expatriate Committee, Immigration Department. Minimum salary for the expatriate must be at least RM5,000 per month and there is no age limit.
Minimum Capital Requirement
For any foreign involvement in these activities, the minimum capital requirement in terms of shareholders’ funds, which include paid-up capital and reserves is RM1 million.
100% local owned company (Malaysia) – RM250,000
Foreign owned company (i.e. more than 51% shareholders are foreigners) – RM1 million
Wholesale and Retail Trade (WRT) Business Application
Company name
Tel No./ Fax/ Email
1. Completed WRT 1 form
2. a) Company profile / Business Plan
b) Detailed product/catalogue/brochure
3. Latest details of Company Profile as in original computer print-out and copies of Form 49/Sections 14/Particular of Director which certified by the CCM
4. Copies of Form 32A which has been stamped if there is any change in shareholders (if applicable)
5. a) Copy of IRB’s tax registration confirmation letter
b) Copy of IRB’s confirmation of submission e-C
6. Employees Provident Funds
a) New Company - Proof of registration
b) Existing company – 3 months EPF latest statement
7. Copy of valid license by Local Authority
8. Copy of Tenancy Agreement / Sale And Purchase Agreement of the business premises or outlet which has been stamped.(If the company does not has Local Authority license)
9. Copies of latest 3 years Audited Financial Statement
Additional information:
justification for profit/loss
10. Copy of any licenses/ approval letters related to the business products given by any relevant authorities (if applicable)
Example:
a) Medicinal / health food products - Drug Control Authority (DCA / PBKD)
b) Energy / Electrical Products - Energy Commission / SIRIM
c) Cosmetic Products - National Pharmaceutical Regulatory Agency (NPRA)
11. Copies of 3 transactions for each month of latest 3 months:
Custom department (K1/K2)
Airway Bill / Bill of Lading
DO/PO
Sales Invoices
12. Information on foreign workers/expatriate
Valid employment pass/passport for foreign workers/expatriate (with following information - Name, Job Position, Salary, Nationality and Job Description)
Estimate number of foreign/expatriate to be hired
13. Only for exclusive restaurant:
a) Foods & Prices (Drinks Menu)
b) Eligibility Document:
i) Certificate or Document of Academic Qualification for Chef / Employee
or
ii) Certificate or Document which certify experience in foods business for Chef / Employee with minimum of 3 years’ experience
14. Photos of business premises/warehouse/office and products catalogue / sample
Ministry only grant approval for exclusive restaurant. Exclusive restaurant criteria are as follows:
Size of the restaurants must at least one shop lot (1,000 to 1,500 square feet)
Full/partly airconditioned
Unique and specialized menu
Ambience and decoration must be in line with the restaurant’s menu
Cleanliness and arrangement of the restaurant
Location of the restaurant
Application for Operating Business under Unregulated Services Sector
1. Official Application Letter
Summary of the company and business
Specify the business of the renew application
2. Checklist on Application for Operating Business under Unregulated Services Sector
3. Completed WRT 1 form
4. Copies of Corporate/Business Information, Business Registration Certificate, Form 9, Form 24, and Form 49 and certified true copy by SSM (if applicable)
5. Resume and copies of academic qualification of top management and board of Directors
6. Copies of form 32A which has been stamping if there is/are any change/s in shareholder/s
7. Company’s profile and summary of business plan
8. Company’s Bank Statement for the latest of 6 months
9. Certified Inland Revenue Board’s tax registration and copy of tax payment slip for the latest of 3 year or latest of 6 months
10. Copy of relevant license by Local Authority with valid period
11. Copy of KWSP & SOCSO payment statement for the latest of 3 months
12. Copy of Tenancy Agreement/ Sale & Purchase Agreement of the business premises or outlet which has been stamping (if the company does not have PBT license)
13. Copies of Audited Financial Statement for the latest of 3 years and has been signed by Board Of Directors
14. Copies of Contract Agreement/Letter of Intent/proven payment being paid for any related job implemented
15. Coloured photos describing business premises/services/products
Note:
Please provide one set original document and one set copied document. One set original document to be certified true copy by the Court’s Registrar or Commissioner for Oath only.
How Bestar can Help
How Bestar can help with WRT licensing applications in Malaysia:
1. Financial Statements and Tax Compliance:
WRT licenses likely require applicants to submit financial statements demonstrating their financial stability and ability to operate the business responsibly. Bestar can help prepare accurate and compliant financial statements for this purpose.
We can also ensure proper tax filing and compliance, which is often a requirement for obtaining and maintaining licenses.
2. Business Plans and Feasibility Studies:
WRT applications may also require a well-structured business plan outlining the applicant's business operations, financial projections, and market analysis. Bestar's expertise in financial analysis and planning could be valuable in creating a compelling business plan.
Additionally, some licenses might require feasibility studies to demonstrate the viability of the proposed business. Bestar's understanding of financial matters could be beneficial in conducting such studies.
3. Regulatory Filings and Documentation:
Obtaining and maintaining WRT licenses often involves navigating complex regulations and submitting various documents. Bestar, with our knowledge of local business regulations and licensing procedures, can guide applicants through this process, ensuring proper documentation and adherence to regulations.
4. Liaison with Authorities:
In some cases, interacting with government agencies and authorities might be necessary during the licensing process. Bestar, with our experience dealing with such entities, could act as a liaison, facilitating communication and smoothing the application process.
5. Additional Services:
Bestar offers additional services relevant to WRT licensing applications, such as company incorporation, accounting software setup, and payroll management. These services can simplify the business setup and operation, indirectly supporting the licensing process.
Contact us to understand how Bestar can help with your WRT licensing application. We can provide you with a tailored explanation of our services and how they apply to your case.